## User Names, Passwords, and Groups

The following bits of information are associated with each password entry:

- Group: A name for grouping (organizing) several related entries
- Title: A friendly name for a password entry
- User name: The user name
- Password: The password
- Notes: Free-form general notes field

In addition, the following fields may be used (viewable by pressing the "More>>" button on the Add or Edit dialog box):

- URL: The URL associated with the entry. If this field is not empty, then the "Browse To" option is enabled. If the protocol is not specified, then "http://" is assumed (e.g., "www.foo.net" is the same as "http://www.foo.net"). The following Notes describe the way URLs are handled in more detail.

Notes:
- By default, Password Safe will use the browser that your PC usually opens web pages with. If desired, you can specify an alternate browser by putting '[alt]' before the URL, e.g., "[alt]http://www.foo.net". This is useful, for example, if your default browser is Firefox, and you wish to access a website that works best with Internet Explorer. To configure an alternate browser, use the Manage->Options->Misc. dialog box.
- You can specify an e-mail address such as mailto:joe@somewhere.com as the URL, in which case your default mailing application will be invoked by the "Browse To" action.
- If '{alt}' is put before the URL, then it is passed 'as-is' to the alternalte browser, that is, without adding 'http://' if no protocol is specified. This is useful if the alternate browser is a remote access application, e.g., an SSH cilent. [ssh] will achieve the same effect.

- Autotype: If this field is not empty, the its content replaces the default value for the autotype function. For more information, see the "Auto Type" help topic.
- Date/Time Information: These read-only field help keep track of when the selected entry was created, last accessed, etc. This information isn't displayed on the Add Entry dialog box.
- Password Expires on:To set a password expiration date, click on the "Set" button and specify the desired expiration date, either as an absolute date (e.g., "March 17th 2007"), or relative from today (e.g., "30 days from now"). When the exiration date approaches, Password Safe will notify you upon startup that the password should be changed, as well as marking the entry in a distinct color.
  If you choose "In N days", then you may specify a "Recurring" expiration. This will cause a new expiration date to be calculated based on the specified number of days and when you change the entry's password. For example, if you create an entry on January 1st and specify a 5 day recurring expiration. You will get an expiration notice starting on January 6th. If you change the password on January 7th, then the new expiration will be on January 12th (5 days after the password has been set).
- To cancel the expiration, click on "Clear".

Note: Password Safe will only warn the user when passwords have expired. It is the user's responsibility to change the password.

Only the title and password fields are required; all others are optional.

### Creating a New User Name and Password Entry

1. Open the database where you wish to place the new entry
2. From the Edit menu, select Add Entry
3. Enter information into the Edit/View Entry dialog fields as necessary

Note: If a Group name is selected and then a new entry added, that entry will have that Group name prefilled in the Edit/View Entry dialog. If a name of a new group is added to the Group field, that Group will be created.

### Generating and Editing Passwords

If you wish, you can enter your own password into the password field manually, or you can have Password Safe generate a new one based on the current Password Policy.

1. In the Edit/View Entry dialog click Generate
2. Click Yes to accept the password or No to reject it

Notes:

- To define a password policy specifically for the current entry, check Override Policy. This policy will be stored along with the entry, and will be used by default whenever a new password is generated for this entry. This feature is useful for sites that have specific requirements for passwords that your default policy doesn't meet.
- To view an entry's non-default password policy, press on the Shift key before clicking on the Generate button.
- If your password or user name contains a diacritical character ("´", "`", "^", "¨" or "~" for instance) followed by a character that can be modified by it on your keyboard ("a" for instance), the password must be entered as "[~][space] [space][a]" (This applies to non-US keyboards only).
- If you're using a "single sign-on" system that allows you to share the same password across different machines/servers/applications, etc. you can setup Password Safe entries accordingly, so that changing one password affects all other related entries. This is called "aliasing" entries, and is explained in detail here.

### Password History

It is possible to configure Password Safe to save the last few passwords of an entry. This can be done either when the entry is created, or when viewing an existing entry. To view the recent passwords associated with the entry, or to change the number of recent passwords that are kept, click on the "Password History..." button. This will invoke the Password History dialog box. The Edit dialog box indicates if previous passwords are kept for the entry, and if so, how many.

### Editing Existing Entries

1. Select the password entry to edit from the list
2. Select Edit/View Entry from the Edit menu

Note: By default, passwords are obscured. To see the password associated with the Entry click Show Password.

### Add a New Group

1. Select Add Group from the Edit menu
2. Enter the Group name

### Edit a Group Name

- Right-click on the group and select Rename Group from the drop down list

Note: Group names can be "nested," placing a group name within/under another group name.